14 days free
Catering quotes, customer approvals and kitchen prep—in one place.
Build quotes from your menu, collect approvals online, and keep your
kitchen working from the approved plan.
✓ Up to five team members. Unlimited venues.
US$49/month, or US$39.99/month billed annually.
Workspace / Events JL
THE WEEK AHEAD
Good food. Great plans.
+ New event
UPCOMING EVENTS 8 Something good is coming.
GUESTS TO FEED 340 Every detail accounted for.
NEEDS APPROVAL 2 Keep the conversation moving.
Upcoming events All events ↗
OCT 08
Northwood team lunch Northwood Studio · 60 guests
Booked
OCT 10
Autumn garden wedding Willow House · 120 guests
Quoted
OCT 12
Sunday at the gallery Cedar Gallery · 45 guests
Booked
9:41 ● ▰
‹ Kitchen ⋯
THURSDAY, OCTOBER 8
Northwood
60 guests · 12:00 PM
Approved · revision 2
Prep & packing 2 / 3
✓ Roast vegetable bowls
✓ Lemon herb chicken
!
Dietary note 6 vegetarian meals
Illustrated product preview · fictional records
THE WHOLE EVENT,working together.
Inquiry → Quote → Approval → Kitchen → Invoice
ONE EVENT. EVERY HANDOFF.
Less back-and-forth.More on the same page.
Give every booking one connected home. The details move forward, and
what your customer approved stays exactly as they approved it.
01
Capture the inquiry Start with what your customer needs.
↗
02
Build the quote Your menu. Their event. All the details.
↗
03
Get the go-ahead A clear proposal and a recorded decision.
↗
04
Give the kitchen a plan Prep from the approved version.
↗
05
Keep the numbers together Invoices, receipts and balances connected.
↗
● ● ● NORTHWOOD TEAM LUNCH Sample event
01 / INQUIRY
A good event starts
Save the date, guest count, venue and dietary notes together.
Keep private customer notes with the office team.
CUSTOMER REQUEST
“Lunch for 60 at our studio on October 8. Could you include 6
vegetarian meals?”
✓ One customer. One event. A
clear starting point.
02 / QUOTE
A proposal worth
Revision 2
Build from your menu library. Guest counts, delivery, tax and
deposits stay together in a saved quote.
Northwood team lunch 60 guests
Lunch menu · 60 × $24.00 $1,440.00
Delivery $60.00
Tax · 5% $75.00
Total · CAD $1,575.00
✓ Every saved revision keeps its
own history.
03 / APPROVAL
Everyone agrees.
Share a private proposal link. Your customer can approve the
saved quote or ask for changes without needing a staff account.
✓
Proposal approved
Northwood team lunch · revision 2
60 guests · $1,575.00 CAD
✓ Later menu edits never rewrite
this approval.
04 / KITCHEN
One approved plan.
The kitchen gets the approved menu, recipe quantities, dietary
notes and packing list. A new approval requires a fresh
acknowledgment.
GUESTS 60
VEGETARIAN 6
SERVICE 12:00
Approved revision 2
Preparation → Packing → Delivery
✓ Customer pricing and private
notes stay with the office.
05 / INVOICE
A clear view of
Create an invoice from the approved quote. Record external
payments and keep the balance alongside the event.
Invoice · Northwood team lunch
Invoice total · CAD $1,575.00
Recorded deposit −$393.75
Remaining balance $1,181.25
✓ Recording a receipt does not
charge the customer.
A fictional booking, shown from first contact to final balance.
Explore each step.
REAL PRODUCT SCREENS · FICTIONAL DEMONSTRATION
What happens when 40 guests become 60?
See the customer approval, the original quote kept in history, and the updated kitchen plan in the app.
See the product walkthrough →
Starting a catering business? See what to prepare for your first quote, customer approval and kitchen plan.
Read the guide for new catering businesses .
Working out what to charge? Use our free catering pricing calculator to estimate a whole-job price before you build the customer quote.
SMART INQUIRY INTAKE
They bring the idea.a plan.
A lunch request. A wedding email. A message with half the details.
Turn your customer’s words into a draft you can actually work with.
01
Start with the original message
Paste an inquiry and review suggested event details alongside
the words that support them.
02
You stay in charge
Use, edit or dismiss each suggestion. Missing details stay
visible, ready for a follow-up.
03
Review first. Save when ready.
Match your customers and menu items before you save. Your
catalog sets the prices.
↙ IN YOUR INBOX
“Hi! We’re planning lunch for 60 people at Northwood
Studio on October 8 . Could you include
6 vegetarian meals ? We’ll confirm the time tomorrow.”
Fictional customer inquiry
↓
READY FOR YOUR REVIEW
The details, coming together.
You decide
Guest count
60 people “60 people”
Dietary notes
6 vegetarian meals “6 vegetarian meals”
Service time
Needs a follow-up Not confirmed in the message
Suggestions only. Nothing is booked or sent automatically.
BECAUSE PLANS CHANGE
“Actually, can we60 guests? ”
Of course. Update the event, send a revised proposal, and give the
kitchen the new plan once it’s approved. Keep every earlier
agreement intact.
↳ A new plan. The same connected event.
THE ORIGINAL PLAN
Quote 1 · 40 guests
The approved quote and its kitchen sheet are preserved.
Saved
THE CUSTOMER’S CHANGE
Quote 2 · 60 guests
Review the new quantities and pricing before approval.
Revised
EVERYONE UP TO DATE
Approved. Acknowledged. Ready.
The kitchen confirms the new revision before preparing it.
Ready
↳ A plan your kitchen can actually
cook from.
FROM THE OFFICE TO THE PASS
Less “which version?”“ready to go.”
Your kitchen needs a clear plan, not a trail of emails. Bring
approved quantities, dietary notes, prep and packing into one
focused workspace.
Production sheets built from the approved quote
Recipe quantities that scale with the order
Shared prep, packing and delivery progress
Phone-friendly views and printable sheets
Follow the whole event ↑
CONNECTED PAYMENTS · STRIPE INTEGRATION
Great service.Paid, without the chase.
From the first deposit to the final balance, let customers pay
online and keep every payment connected to the event. Stripe handles
the card checkout. CaterScale keeps the details together.
01
Connect your business with Stripe
Complete Stripe’s account setup from CaterScale. Once your
account is ready, accept card payments for your catering
business.
02
Make deposits easy to pay
Customers can pay the approved deposit from their proposal, or
the deposit and remaining balance from an issued invoice.
03
See what’s paid. Know what’s next.
Confirmed payments update the event’s receipts and balance, so
the office and customer see the same progress.
Explore CaterScale plans →
NORTHWOOD TEAM LUNCH
A great lunch.
60 guests · October 8 CAD
Invoice total
$1,575.00
✓ Deposit received−$393.75
Remaining balance
$1,181.25
Card checkout, handled by Stripe
Your customer’s payment. Your event record.
✓
PAYMENT CONFIRMED $393.75 CAD deposit paid
Receipt saved to the event
via Stripe
Illustrated payment flow · fictional invoice and receipt
CUSTOMER RECEIPTS
A record they can keep.
Customers can view and print receipts from their original proposal
or invoice link.
REFUNDS & CREDITS
Corrections with a history.
Handle refunds and matching credits while preserving the original
invoice and payment records.
HOSTED CARD CHECKOUT
Card details stay with Stripe.
Customers enter their card information on Stripe’s hosted
checkout, with payments confirmed back to CaterScale.
Online payments require a connected, payment-enabled Stripe account.
Stripe processing fees apply.
THE DETAILS MAKE THE DIFFERENCE
Small team.A lot on your plate.
Built around the everyday work of catering, with the right
information for the people doing it.
01 / CUSTOMERS
Remember the little things.
Keep contacts, dietary preferences, private notes and past events
together. Make repeat bookings feel personal.
02 / YOUR MENU
Your best work, ready to quote.
Build a library of dishes, photos, prices, recipes and packing
needs. Price per person, per item or by package.
03 / FOLLOW-THROUGH
Keep the next step in sight.
Track quote follow-ups, guest-count confirmations and repeat
bookings with private tasks for your office team.
04 / TEAM ACCESS
Just what each role needs.
Owners manage the business. Office staff coordinate events. The
kitchen works from production details, without private customer
notes or pricing.
SIMPLE, TRANSPARENT PRICING
One plan.Your whole team.
Start with 14 days free. Bring your office and kitchen together
with unlimited venues and up to five team members.
Monthly
Annual Save 18.4%
A LITTLE TIME TO MAKE IT YOURS
14-day free trial
Explore every feature with your team, from the first inquiry to
the final invoice.
$0 for 14 days
Unlimited venues, up to five team members
Customer and menu management
Event quotes, approvals and revisions
Kitchen prep, packing and delivery
Invoices and Stripe card payments
Start your free trial ↗
FOR YOUR EVERYDAY CATERING
One simple plan
CaterScale
Keep your customers, events, menus, kitchen and invoices working
from the same plan.
$49 USD / month
Billed monthly at $49 USD.
$39.99 USD / month equivalent
Billed annually at $479.88 USD. Save $108.12 a year.
Unlimited venues, up to five team members
Customer and menu management
Event quotes, approvals and revisions
Kitchen prep, packing and delivery
Invoices and Stripe card payments
Start with 14 days free ↗
All prices in USD Applicable taxes may be additional Your billing date and subscription terms are shown before you
confirm
Monthly: $49 USD. Annual: $479.88 USD ($39.99/month equivalent),
saving $108.12 per year. Choose monthly or annual billing in the app. Enable
JavaScript to switch billing views.
A FEW GOOD QUESTIONS
Before youset the table.
Who is CaterScale built for?+
Small catering teams managing corporate lunches, weddings, private
events and repeat customers. CaterScale connects the office and
kitchen around the same event, from inquiry through invoicing.
What happens when the guest count changes?+
Update the event and create a new quote revision. The earlier
approved quote stays intact. Once the new revision is approved,
the kitchen acknowledges the updated production plan.
Does the AI book events or set prices?+
No. Inquiry intake suggests details for your team to review, edit
or dismiss. You choose the customer and menu, review the draft and
save the event. Catalog prices remain authoritative. Nothing is
booked or sent automatically.
Can the kitchen use it on a phone?+
Yes. The browser interface supports desktop and phone layouts,
with approved production sheets, prep and packing checklists, and
delivery progress. Sheets can also be printed. An internet
connection is required.
Can I sign up, and what does it cost?+
Start with a 14-day free trial. CaterScale is $49 USD per month
for unlimited venues and up to five team members. The annual option is
$479.88 USD per year (save 18.4%). Choose monthly or annual billing
in the app. Your subscription terms and first billing date are shown
before you confirm. See the pricing section for details.
Are these real customer records?+
No. All examples on this page are fictional illustrations. The
walkthrough and packing checklist do not read or change workspace
records. This page has no signup form, advertising trackers or
external font requests.
CATERING, BEAUTIFULLY COORDINATED.
More time for the food.More room to grow.
Try CaterScale free for 14 days.
14-day free trial · $49 USD/month · Unlimited venues, up to five team members
